Company management should conduct routine monitoring of all employee e-mail correspondence. Such monitoring will reduce the waste of resources such as time and system capacity, as well as protect the company from lawsuits.
The claims are based on the assumption that e-mail correspondences contain information that might be redundant or give rise to unwanted situations needing legal attention. Such a claim is plausible since employees are often not aware of all the Information Security Policies or ISP and even if they are, nuances in understanding might lead to situations unwarranted for.
Consider the case of an employee who is in complete compliance with the ISP, such a monitoring activity will have no red flags for the employee to worry about, neither the company. Minor aberrations in the form of personal correspondences may be overlooked if no sensitive information is shared. Also, the company might be able to suggest ways to efficaciously manage their task to improve their efficiency which benefits the individual and company.
Now, if an employee knowingly or unknowingly is involved in activities outside of legal boundaries, like downloading content like music from piracy hubs and copyrighted material from shady sources, use unethical ways to reach their targets as in the of Volkswagen and their emission scenario. A firewall in place might help but if found a way around it due to malicious intent, monitoring on a regular basis will thwart such intents if existing. It will also help the management tackle the situation before it becomes way more expensive in the form of lawsuits as experienced by Volkswagen.
Some employees also have the tendency to use such resources available to them recklessly and at time, also use it for personal benefit rather than intended use. This is a common phenomena in which same files are transferred across multiple users and occupies much more space than if properly managed. They may engage in using the company resources like printers for getting print outs for their personal use to save some money by sending it to their corporate e-mails from personal ones. Such activities maybe harmless, but shouldn't be condoned if over a limit as it aids to wastage of resources as well as time.
One might argue that such oversight is a sign of breach of trust or intrusion but, when a part of the company, irrespective of the activities, work related or not, that an individual is involved in; the liability lies with the company management. Hence, such a measure to protect the wider interest and reputation is cogent enough to enforce.
Grammar and spelling errors:
Line 1, column 282, Rule ID: WHITESPACE_RULE
Message: Possible typo: you repeated a whitespace
Suggestion:
...the Information Security Policies or ISP and even if they are, nuances in underst...
^^
Line 7, column 60, Rule ID: WHITESPACE_RULE
Message: Possible typo: you repeated a whitespace
Suggestion:
... have the tendency to use such resources available to them recklessly and at time...
^^
Line 7, column 406, Rule ID: USE_TO_VERB[1]
Message: Did you mean 'used'?
Suggestion: used
...r getting print outs for their personal use to save some money by sending it to the...
^^^
Line 7, column 526, Rule ID: EN_CONTRACTION_SPELLING
Message: Possible spelling mistake found
Suggestion: shouldn't
...es. Such activities maybe harmless, but shouldnt be condoned if over a limit as it aids ...
^^^^^^^^
Transition Words or Phrases used:
also, but, hence, if, look, may, so, well, as well as
Attributes: Values AverageValues Percentages(Values/AverageValues)% => Comments
Performance on Part of Speech:
To be verbs : 16.0 19.5258426966 82% => OK
Auxiliary verbs: 10.0 12.4196629213 81% => OK
Conjunction : 15.0 14.8657303371 101% => OK
Relative clauses : 8.0 11.3162921348 71% => More relative clauses wanted.
Pronoun: 20.0 33.0505617978 61% => OK
Preposition: 56.0 58.6224719101 96% => OK
Nominalization: 10.0 12.9106741573 77% => OK
Performance on vocabulary words:
No of characters: 1992.0 2235.4752809 89% => OK
No of words: 392.0 442.535393258 89% => More content wanted.
Chars per words: 5.08163265306 5.05705443957 100% => OK
Fourth root words length: 4.44960558625 4.55969084622 98% => OK
Word Length SD: 2.87997437399 2.79657885939 103% => OK
Unique words: 224.0 215.323595506 104% => OK
Unique words percentage: 0.571428571429 0.4932671777 116% => OK
syllable_count: 642.6 704.065955056 91% => OK
avg_syllables_per_word: 1.6 1.59117977528 101% => OK
A sentence (or a clause, phrase) starts by:
Pronoun: 4.0 6.24550561798 64% => OK
Article: 4.0 4.99550561798 80% => OK
Subordination: 2.0 3.10617977528 64% => OK
Conjunction: 1.0 1.77640449438 56% => OK
Preposition: 1.0 4.38483146067 23% => More preposition wanted as sentence beginning.
Performance on sentences:
How many sentences: 14.0 20.2370786517 69% => Need more sentences. Double check the format of sentences, make sure there is a space between two sentences, or have enough periods. And also check the lengths of sentences, maybe they are too long.
Sentence length: 28.0 23.0359550562 122% => The Avg. Sentence Length is relatively long.
Sentence length SD: 50.0177519507 60.3974514979 83% => OK
Chars per sentence: 142.285714286 118.986275619 120% => OK
Words per sentence: 28.0 23.4991977007 119% => OK
Discourse Markers: 3.78571428571 5.21951772744 73% => OK
Paragraphs: 5.0 4.97078651685 101% => OK
Language errors: 4.0 7.80617977528 51% => OK
Sentences with positive sentiment : 10.0 10.2758426966 97% => OK
Sentences with negative sentiment : 3.0 5.13820224719 58% => More negative sentences wanted.
Sentences with neutral sentiment: 1.0 4.83258426966 21% => More facts, knowledge or examples wanted.
What are sentences with positive/Negative/neutral sentiment?
Coherence and Cohesion:
Essay topic to essay body coherence: 0.230682059716 0.243740707755 95% => OK
Sentence topic coherence: 0.07268503655 0.0831039109588 87% => OK
Sentence topic coherence SD: 0.044373491473 0.0758088955206 59% => OK
Paragraph topic coherence: 0.115591338606 0.150359130593 77% => OK
Paragraph topic coherence SD: 0.0247371859495 0.0667264976115 37% => Paragraphs are similar to each other. Some content may get duplicated or it is not exactly right on the topic.
Essay readability:
automated_readability_index: 16.5 14.1392134831 117% => OK
flesch_reading_ease: 43.06 48.8420337079 88% => OK
smog_index: 11.2 7.92365168539 141% => OK
flesch_kincaid_grade: 14.2 12.1743820225 117% => OK
coleman_liau_index: 12.48 12.1639044944 103% => OK
dale_chall_readability_score: 9.5 8.38706741573 113% => OK
difficult_words: 111.0 100.480337079 110% => OK
linsear_write_formula: 15.5 11.8971910112 130% => OK
gunning_fog: 13.2 11.2143820225 118% => OK
text_standard: 17.0 11.7820224719 144% => OK
What are above readability scores?
---------------------
Rates: 75.0 out of 100
Scores by essay e-grader: 4.5 Out of 6
---------------------
Note: the e-grader does NOT examine the meaning of words and ideas. VIP users will receive further evaluations by advanced module of e-grader and human graders.