Ergonomics or study of people's efficiency in their work environment has been a field of interest in the recent times. One of the many strategies that companies can employ to boost productivity by reducing wastage of resources is monitoring the employee e-mail correspondence. The management also believes that keeping check of the employees e-mail records will also protect the company from lawsuits. Although these claims may have some merit, I believe that the disadvantages of such an action outweigh the possible benefits.
The primary issue with such a policy is the bondage it inherently creates. Not only does the concept of privacy go away instantaneously on the mail network, but more significantly it creates an aura of restricted workmanship; that of a censored society. Productive employees might be sharing their kids pictures or house renovation techniques while working on a project side by side, without lowering their throughput. Having a light banter with a colleague on an e-mail thread can be quite relaxing; releasing undue pressure from the tiring day. From a holistic perspective, all these tiny details contribute positively to the growth of the company, giving freedom to their workforce by maintaining their mental sanity in the huge pile of their allotted work.
Furthermore, the premise of e-mail being a major culprit in wasting company resources is unfounded. Most office spaces provide facilities for pass-time activities to their employees: ping-pong tables, foosball rooms, massaging centers, gymnasium and an indefinite time for toying with the coffee machines. It is my personal experience that a lot of the time squandered during the day is in some of these activities. A person brewing coffee at the office aisle meets another guy, chats for fifteen minutes, then plays table sport for half an hour and then dines in for another hour at the cafeteria. Thus, monitoring e-mail is not going to be sufficient to curb the wastage of time and office resources by the employees.
Although monitoring the office mails might not play a crucial role in resource management, it is not to say that it shall be totally ineffective. Creating an online environment sensitive to the type of information being circulated shall prove really effective to circumscribe any unlawful or unethical means of communication. Finance companies for instance follow this tactic exactly. This prevents any misuse of company proprietary data being sent in wrong hands. In addition, monitoring e-mails also ensures that any illegal stuff is not being discussed. These finance companies learnt this from their experience of the past and subsequently employed e-mail monitoring of the intra-office network. As a consequence, there have been very few cases of lawsuits being filed against the company.
In sum, the issue of e-mail monitoring is not a black and white case. Generally, it might be well advised to do without proscribing freedom in the office network.
Transition Words or Phrases used:
also, but, furthermore, if, may, really, so, then, thus, well, while, for instance, in addition
Attributes: Values AverageValues Percentages(Values/AverageValues)% => Comments
Performance on Part of Speech:
To be verbs : 21.0 19.5258426966 108% => OK
Auxiliary verbs: 9.0 12.4196629213 72% => OK
Conjunction : 9.0 14.8657303371 61% => OK
Relative clauses : 7.0 11.3162921348 62% => More relative clauses wanted.
Pronoun: 30.0 33.0505617978 91% => OK
Preposition: 64.0 58.6224719101 109% => OK
Nominalization: 15.0 12.9106741573 116% => OK
Performance on vocabulary words:
No of characters: 2509.0 2235.4752809 112% => OK
No of words: 472.0 442.535393258 107% => OK
Chars per words: 5.3156779661 5.05705443957 105% => OK
Fourth root words length: 4.6610686524 4.55969084622 102% => OK
Word Length SD: 2.94062835766 2.79657885939 105% => OK
Unique words: 270.0 215.323595506 125% => OK
Unique words percentage: 0.572033898305 0.4932671777 116% => OK
syllable_count: 788.4 704.065955056 112% => OK
avg_syllables_per_word: 1.7 1.59117977528 107% => OK
A sentence (or a clause, phrase) starts by:
Pronoun: 7.0 6.24550561798 112% => OK
Article: 5.0 4.99550561798 100% => OK
Subordination: 3.0 3.10617977528 97% => OK
Conjunction: 1.0 1.77640449438 56% => OK
Preposition: 4.0 4.38483146067 91% => OK
Performance on sentences:
How many sentences: 23.0 20.2370786517 114% => OK
Sentence length: 20.0 23.0359550562 87% => OK
Sentence length SD: 43.1346859756 60.3974514979 71% => OK
Chars per sentence: 109.086956522 118.986275619 92% => OK
Words per sentence: 20.5217391304 23.4991977007 87% => OK
Discourse Markers: 4.13043478261 5.21951772744 79% => OK
Paragraphs: 5.0 4.97078651685 101% => OK
Language errors: 0.0 7.80617977528 0% => OK
Sentences with positive sentiment : 10.0 10.2758426966 97% => OK
Sentences with negative sentiment : 7.0 5.13820224719 136% => OK
Sentences with neutral sentiment: 6.0 4.83258426966 124% => OK
What are sentences with positive/Negative/neutral sentiment?
Coherence and Cohesion:
Essay topic to essay body coherence: 0.235253043618 0.243740707755 97% => OK
Sentence topic coherence: 0.0711856654754 0.0831039109588 86% => OK
Sentence topic coherence SD: 0.0700907677244 0.0758088955206 92% => OK
Paragraph topic coherence: 0.132791977574 0.150359130593 88% => OK
Paragraph topic coherence SD: 0.0732013977823 0.0667264976115 110% => OK
Essay readability:
automated_readability_index: 13.9 14.1392134831 98% => OK
flesch_reading_ease: 42.72 48.8420337079 87% => OK
smog_index: 8.8 7.92365168539 111% => OK
flesch_kincaid_grade: 12.3 12.1743820225 101% => OK
coleman_liau_index: 13.58 12.1639044944 112% => OK
dale_chall_readability_score: 9.45 8.38706741573 113% => OK
difficult_words: 144.0 100.480337079 143% => OK
linsear_write_formula: 9.0 11.8971910112 76% => OK
gunning_fog: 10.0 11.2143820225 89% => OK
text_standard: 9.0 11.7820224719 76% => OK
What are above readability scores?
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Rates: 79.17 out of 100
Scores by essay e-grader: 4.75 Out of 6
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Note: the e-grader does NOT examine the meaning of words and ideas. VIP users will receive further evaluations by advanced module of e-grader and human graders.