Company management should conduct monitoring of all employee e-mail correspondence. Well, I somewhat agree with the statement given above. Every policy that is shaped has its own pros and cons. This policy too has its own merits and demerits when we perceived from an employee's mind and when perceived from and employer's mind. Let's take a look at both one by one.
First, let's talk about the cons. Without a doubt, such a policy is likely to create fidelity issues within a company. The employee might feel that the employer has no trust on his ways of working and hence lead to non-compliant activities. Moreover, if the emails will be monitored regularly, that will be a clear breach of one's personal space. The employee might feel that the company doesn't not hold any right to probe into his personal space and monitor what is taking place in his personal and professional space.
When an employee joins any firm/company, along with hard work and dedication, he gives perseverance, trust and integrity to his employer. And if seen from a broader prospect, that this is just enough for a company to maintain the same trust and bond over time with his employees. They should not be intimidated while working that their emails and data is being continually monitored. Hence, many employees might feel that routine monitoring of all their e-mails would not be a decent idea to deal with the clutter. Rather some better ways can be thought of to help employees save time and system capacity.
Company policies should be drafted keeping in mind the interests of both the employee as well as the employer. No set of policies should try to probe into one's personal space and violate personal security. An employee should be free to access his resources and work as per his will. But we need to discover another very important aspect of routine monitoring of emails. Let's delve a little deeper into the pros.
In today's scenario, cybersecurity has become a major concern and companies don't want to risk their most confidential information and data. For instance, there are umpteen cases where employees systems tend to become prey to the malicious attacks by the cyber hackers. Thus, non-trivial information is lost in a jiffy. These days companies have become really strict when it comes to dealing with system security. Thus, when seen from a point of overall security of the company, monitoring of emails looks like a vital practice to be brought into practice. This will not only help determine the most vulnerable systems amongst all the employees but also helo in protecting the company from lawsuits. Its always said Prevention is better than cure. Hence, this policy will definitely bring better results.
Apart from the above merits, I also strongly feel that routine monitoring of the emails will help to maintain the system capacity. The unwanted and malicious clutter will be cleared off regularly and only the desired information would be retained. Moreover, such monitoring will also help to save resources like time, employees will not have to waste time in dealing with the unwanted information stored and will jump directly to the relevant one.
Hence clearly sucha a policy is likely to be beneficial to both the employees as well as the employer alike.
Grammar and spelling errors:
Line 1, column 328, Rule ID: LETS_LET[1]
Message: Did you mean 'Let's'?
Suggestion: Let's
...when perceived from and employers mind. Lets take a look at both one by one. Firs...
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Line 3, column 387, Rule ID: EN_CONTRACTION_SPELLING
Message: Possible spelling mistake found
Suggestion: doesn't
...he employee might feel that the company doesnt not hold any right to probe into his pe...
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Line 5, column 516, Rule ID: SENT_START_CONJUNCTIVE_LINKING_ADVERB_COMMA[1]
Message: Did you forget a comma after a conjunctive/linking adverb?
Suggestion: Rather,
...a decent idea to deal with the clutter. Rather some better ways can be thought of to h...
^^^^^^
Line 7, column 87, Rule ID: BOTH_AS_WELL_AS[1]
Message: Probable usage error. Use 'and' after 'both'.
Suggestion: and
...mind the interests of both the employee as well as the employer. No set of policies should...
^^^^^^^^^^
Line 7, column 371, Rule ID: LETS_LET[1]
Message: Did you mean 'Let's'?
Suggestion: Let's
...aspect of routine monitoring of emails. Lets delve a little deeper into the pros. ...
^^^^
Line 9, column 76, Rule ID: EN_CONTRACTION_SPELLING
Message: Possible spelling mistake found
Suggestion: don't
...as become a major concern and companies dont want to risk their most confidential in...
^^^^
Line 9, column 330, Rule ID: AGREEMENT_SENT_START[1]
Message: You should probably use ''.
...ormation is lost in a jiffy. These days companies have become really strict when it comes...
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Line 13, column 1, Rule ID: SENT_START_CONJUNCTIVE_LINKING_ADVERB_COMMA[1]
Message: Did you forget a comma after a conjunctive/linking adverb?
Suggestion: Hence,
...l jump directly to the relevant one. Hence clearly sucha a policy is likely to be ...
^^^^^
Line 13, column 79, Rule ID: BOTH_AS_WELL_AS[1]
Message: Probable usage error. Use 'and' after 'both'.
Suggestion: and
... to be beneficial to both the employees as well as the employer alike.
^^^^^^^^^^
Transition Words or Phrases used:
also, but, first, hence, if, look, moreover, really, so, thus, well, while, apart from, for instance, as well as
Attributes: Values AverageValues Percentages(Values/AverageValues)% => Comments
Performance on Part of Speech:
To be verbs : 21.0 19.5258426966 108% => OK
Auxiliary verbs: 22.0 12.4196629213 177% => OK
Conjunction : 22.0 14.8657303371 148% => OK
Relative clauses : 14.0 11.3162921348 124% => OK
Pronoun: 33.0 33.0505617978 100% => OK
Preposition: 69.0 58.6224719101 118% => OK
Nominalization: 11.0 12.9106741573 85% => OK
Performance on vocabulary words:
No of characters: 2735.0 2235.4752809 122% => OK
No of words: 549.0 442.535393258 124% => OK
Chars per words: 4.98178506375 5.05705443957 99% => OK
Fourth root words length: 4.84053189512 4.55969084622 106% => OK
Word Length SD: 2.58547658436 2.79657885939 92% => OK
Unique words: 266.0 215.323595506 124% => OK
Unique words percentage: 0.484517304189 0.4932671777 98% => OK
syllable_count: 842.4 704.065955056 120% => OK
avg_syllables_per_word: 1.5 1.59117977528 94% => OK
A sentence (or a clause, phrase) starts by:
Pronoun: 11.0 6.24550561798 176% => OK
Article: 4.0 4.99550561798 80% => OK
Subordination: 3.0 3.10617977528 97% => OK
Conjunction: 2.0 1.77640449438 113% => OK
Preposition: 4.0 4.38483146067 91% => OK
Performance on sentences:
How many sentences: 32.0 20.2370786517 158% => OK
Sentence length: 17.0 23.0359550562 74% => The Avg. Sentence Length is relatively short.
Sentence length SD: 40.6038406435 60.3974514979 67% => OK
Chars per sentence: 85.46875 118.986275619 72% => OK
Words per sentence: 17.15625 23.4991977007 73% => OK
Discourse Markers: 3.5 5.21951772744 67% => OK
Paragraphs: 7.0 4.97078651685 141% => Less paragraphs wanted.
Language errors: 9.0 7.80617977528 115% => OK
Sentences with positive sentiment : 20.0 10.2758426966 195% => OK
Sentences with negative sentiment : 5.0 5.13820224719 97% => OK
Sentences with neutral sentiment: 7.0 4.83258426966 145% => OK
What are sentences with positive/Negative/neutral sentiment?
Coherence and Cohesion:
Essay topic to essay body coherence: 0.316347197172 0.243740707755 130% => OK
Sentence topic coherence: 0.0791235292725 0.0831039109588 95% => OK
Sentence topic coherence SD: 0.0957788243008 0.0758088955206 126% => OK
Paragraph topic coherence: 0.154105862964 0.150359130593 102% => OK
Paragraph topic coherence SD: 0.0529474915417 0.0667264976115 79% => OK
Essay readability:
automated_readability_index: 10.6 14.1392134831 75% => Automated_readability_index is low.
flesch_reading_ease: 62.68 48.8420337079 128% => OK
smog_index: 8.8 7.92365168539 111% => OK
flesch_kincaid_grade: 8.7 12.1743820225 71% => OK
coleman_liau_index: 11.31 12.1639044944 93% => OK
dale_chall_readability_score: 7.84 8.38706741573 93% => OK
difficult_words: 117.0 100.480337079 116% => OK
linsear_write_formula: 5.5 11.8971910112 46% => Linsear_write_formula is low.
gunning_fog: 8.8 11.2143820225 78% => OK
text_standard: 9.0 11.7820224719 76% => OK
What are above readability scores?
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Maximum six paragraphs wanted.
Rates: 50.0 out of 100
Scores by essay e-grader: 3.0 Out of 6
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Note: the e-grader does NOT examine the meaning of words and ideas. VIP users will receive further evaluations by advanced module of e-grader and human graders.