Company management should conduct routine monitoring of all employee e-mail correspondence. Such monitoring will reduce the waste of resources such as time and system capacity, as well as protect the company from lawsuits.
Write a response in which you discuss your views on the policy and explain your reasoning for the position you take. In developing and supporting your position, you should consider the possible consequences of implementing the policy and explain how these consequences shape your position.
Company management takes best precautions in order to save the pride and maintain the decorum in the company, but in doing so is the regular inspection of an employee's e-mail correspondence is a moral step? Conducting a routine monitoring of all employee correspondence is a hideous task and it should not be done in this way. The company should take other steps which doesn't harm the reputation of an employee and doesn't make him lose his trust in the company.
An employee is a member of an organisation which trusts in him and he/she works for the benefits of the company. Considering a situation where an employee gets a mail for routine check up of his e-mail correspondence or more worse, a sudden inspection then an employee will lose the trust in the company. As an employee, he/she knows the set rules and regulations which they should follow and not doing so can led to a bad result. Therefore, the need of sudden monitoring is not required. The privacy of an individual is as important as the company's reputation. So adding to that, if a company find some irregular private information about the individual it may lead to public disgrace or his/her bad reputation. Therefore this regular inspection can be against the morals and may lead to distrust in the employees against the company.
The case of regular monitoring can lead to a fear in the employees that they are regularly monitored and it can lead to halt in the smooth working environment. The fear can cause sudden panic and they might not be able to deliver their work with exact results. The fear of being monitored will lead to their personal incapability and that will lead to a bad performance of the company. As every company consists of an IT sector which can monitor the work of an employee, they can know whether the e-mail recipient is a member of an organisation or someone from outside. With the help of these IT systems they can trigger a message to that employee and his/her manager that the recipient is an outside member and do you really want to send this message or not. By doing so, there will a precaution step for an employee and he/she may answer to their authority with proper reason why they needed to send that mail.
One cannot avoid the fact that still there are situations where an employee has distrust the company and he/she has leaked some confidential data to a rival or someone which can harm the reputation of a company. Therefore in order to protect the company from such instances companies can take some regular monitoring jobs but in a decorum which doesn't harm an employee morals.In the end, the lawsuits can harm the company in a big way and these regular monitoring may help sometime.
No system is pure and without any defects, so in order to maintain the decorum and prosperity in a company, the organisation should not take any step which can harm it's reputation and can lead to a fear in the mind of employees. Regular monitoring of an e-mail correspondence is not the best way to deal with this situation.
Grammar and spelling errors:
Line 1, column 20, Rule ID: THE_SUPERLATIVE[4]
Message: A determiner is probably missing here: 'takes the best'.
Suggestion: takes the best
Company management takes best precautions in order to save the pride ...
^^^^^^^^^^
Line 1, column 156, Rule ID: A_PLURAL[1]
Message: Don't use indefinite articles with plural words. Did you mean 'an employee' or simply 'employees'?
Suggestion: an employee; employees
...n doing so is the regular inspection of an employees e-mail correspondence is a moral step? ...
^^^^^^^^^^^^
Line 1, column 370, Rule ID: EN_CONTRACTION_SPELLING
Message: Possible spelling mistake found
Suggestion: doesn't
...e company should take other steps which doesnt harm the reputation of an employee and ...
^^^^^^
Line 1, column 416, Rule ID: EN_CONTRACTION_SPELLING
Message: Possible spelling mistake found
Suggestion: doesn't
... harm the reputation of an employee and doesnt make him lose his trust in the company....
^^^^^^
Line 3, column 221, Rule ID: MOST_COMPARATIVE[2]
Message: Use only 'worse' (without 'more') when you use the comparative.
Suggestion: worse
...heck up of his e-mail correspondence or more worse, a sudden inspection then an employee w...
^^^^^^^^^^
Line 3, column 714, Rule ID: SENT_START_CONJUNCTIVE_LINKING_ADVERB_COMMA[1]
Message: Did you forget a comma after a conjunctive/linking adverb?
Suggestion: Therefore,
...lic disgrace or his/her bad reputation. Therefore this regular inspection can be against ...
^^^^^^^^^
Line 5, column 262, Rule ID: ENGLISH_WORD_REPEAT_BEGINNING_RULE
Message: Three successive sentences begin with the same word. Reword the sentence or use a thesaurus to find a synonym.
... deliver their work with exact results. The fear of being monitored will lead to th...
^^^
Line 5, column 416, Rule ID: DT_PRP[1]
Message: Possible typo. Did you mean 'an' or 'IT'?
Suggestion: an; IT
...e company. As every company consists of an IT sector which can monitor the work of an...
^^^^^
Line 7, column 81, Rule ID: HAVE_PART_AGREEMENT[1]
Message: Use past participle here: 'distrusted'.
Suggestion: distrusted
...re are situations where an employee has distrust the company and he/she has leaked some ...
^^^^^^^^
Line 7, column 213, Rule ID: SENT_START_CONJUNCTIVE_LINKING_ADVERB_COMMA[1]
Message: Did you forget a comma after a conjunctive/linking adverb?
Suggestion: Therefore,
...h can harm the reputation of a company. Therefore in order to protect the company from su...
^^^^^^^^^
Line 7, column 346, Rule ID: EN_CONTRACTION_SPELLING
Message: Possible spelling mistake found
Suggestion: doesn't
... monitoring jobs but in a decorum which doesnt harm an employee morals.In the end, the...
^^^^^^
Line 7, column 377, Rule ID: SENTENCE_WHITESPACE
Message: Add a space between sentences
Suggestion: In
...um which doesnt harm an employee morals.In the end, the lawsuits can harm the comp...
^^
Transition Words or Phrases used:
but, if, may, really, so, still, then, therefore
Attributes: Values AverageValues Percentages(Values/AverageValues)% => Comments
Performance on Part of Speech:
To be verbs : 16.0 19.5258426966 82% => OK
Auxiliary verbs: 28.0 12.4196629213 225% => Less auxiliary verb wanted.
Conjunction : 25.0 14.8657303371 168% => OK
Relative clauses : 16.0 11.3162921348 141% => OK
Pronoun: 45.0 33.0505617978 136% => Less pronouns wanted
Preposition: 69.0 58.6224719101 118% => OK
Nominalization: 22.0 12.9106741573 170% => OK
Performance on vocabulary words:
No of characters: 2502.0 2235.4752809 112% => OK
No of words: 533.0 442.535393258 120% => OK
Chars per words: 4.69418386492 5.05705443957 93% => OK
Fourth root words length: 4.80487177365 4.55969084622 105% => OK
Word Length SD: 2.72328764502 2.79657885939 97% => OK
Unique words: 207.0 215.323595506 96% => OK
Unique words percentage: 0.388367729831 0.4932671777 79% => More unique words wanted or less content wanted.
syllable_count: 788.4 704.065955056 112% => OK
avg_syllables_per_word: 1.5 1.59117977528 94% => OK
A sentence (or a clause, phrase) starts by:
Pronoun: 2.0 6.24550561798 32% => OK
Article: 10.0 4.99550561798 200% => Less articles wanted as sentence beginning.
Subordination: 3.0 3.10617977528 97% => OK
Conjunction: 1.0 1.77640449438 56% => OK
Preposition: 4.0 4.38483146067 91% => OK
Performance on sentences:
How many sentences: 20.0 20.2370786517 99% => OK
Sentence length: 26.0 23.0359550562 113% => OK
Sentence length SD: 53.2545537959 60.3974514979 88% => OK
Chars per sentence: 125.1 118.986275619 105% => OK
Words per sentence: 26.65 23.4991977007 113% => OK
Discourse Markers: 2.4 5.21951772744 46% => More transition words/phrases wanted.
Paragraphs: 5.0 4.97078651685 101% => OK
Language errors: 12.0 7.80617977528 154% => OK
Sentences with positive sentiment : 7.0 10.2758426966 68% => OK
Sentences with negative sentiment : 10.0 5.13820224719 195% => OK
Sentences with neutral sentiment: 3.0 4.83258426966 62% => OK
What are sentences with positive/Negative/neutral sentiment?
Coherence and Cohesion:
Essay topic to essay body coherence: 0.229436834371 0.243740707755 94% => OK
Sentence topic coherence: 0.0845228969909 0.0831039109588 102% => OK
Sentence topic coherence SD: 0.0543948843167 0.0758088955206 72% => OK
Paragraph topic coherence: 0.154100277274 0.150359130593 102% => OK
Paragraph topic coherence SD: 0.04923101447 0.0667264976115 74% => OK
Essay readability:
automated_readability_index: 14.0 14.1392134831 99% => OK
flesch_reading_ease: 53.55 48.8420337079 110% => OK
smog_index: 8.8 7.92365168539 111% => OK
flesch_kincaid_grade: 12.3 12.1743820225 101% => OK
coleman_liau_index: 10.22 12.1639044944 84% => OK
dale_chall_readability_score: 7.27 8.38706741573 87% => OK
difficult_words: 79.0 100.480337079 79% => More difficult words wanted.
linsear_write_formula: 14.5 11.8971910112 122% => OK
gunning_fog: 12.4 11.2143820225 111% => OK
text_standard: 15.0 11.7820224719 127% => OK
What are above readability scores?
---------------------
Rates: 66.67 out of 100
Scores by essay e-grader: 4.0 Out of 6
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Note: the e-grader does NOT examine the meaning of words and ideas. VIP users will receive further evaluations by advanced module of e-grader and human graders.