Company management should conduct routine monitoring of all employee e-mail correspondence. Such monitoring will reduce the waste of resources such as time and system capacity, as well as protect the company from lawsuits.
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Write a response in which you discuss your views on the policy and explain your reasoning for the position you take. In developing and supporting your position, you should consider the possible consequences of implementing the policy and explain how these consequences shape your position.
No one is born perfect. If that is the case, then, there is always a scope for human error. Be it a deliberate one or made unwittingly, any mistake is needed to be detected before it can be ratified. In this light, the proposal, that a company should monitor the email correspondences of all of its employees to detect pinpoints which may result into extra costs, is indeed an intelligent step for any competitive management.
These days most of the institutions used to do correspondence through electronic systems powered by internet and emails are significant in this regard. Companies provide this medium to their customers or stakeholders to communicate about their needs or to submit their grievances. So, while considering grievance redressel mechanism, the situation may be created when the respective employee, incharge of the cell, may missed a complaint of any customer which can have the potential to debunk a large amount scam. In that case, the regular cross checking mechanism can find the discrepancy and bring benefits to the company. If gone without notice, then, may be the company will never find it.
Moving further, as there is an adage that 'all fingers are not equal', there are some employees which do illicit activities deliberately without bringing them into the notice of the upper management. Thus, for any management, to keep check on any unlawful activity there is a need to do monitoring drills at random intervals. Those companies who have these types of mechanisms are comparatively more efficient in their output. This is the main reason why top companies like Apple and Google have devoted their entire departments to audit the entire records in the previous year on the annual basis. Even, some governments have passed regulations to set up different committees to audit or monitor the correspondence received in their departments.
Thus, it is a matter which cannot be ignored by any organisation so that any intentional or unintentional letters must be dealt and examined as the required need to avoid any financial or social implication. This will bring more accountability among their employees and make them more efficient because if there is check on them, they would be more aware in accomplishing their targets.
Transition Words or Phrases used:
if, may, so, then, thus, while
Attributes: Values AverageValues Percentages(Values/AverageValues)% => Comments
Performance on Part of Speech:
To be verbs : 22.0 19.5258426966 113% => OK
Auxiliary verbs: 15.0 12.4196629213 121% => OK
Conjunction : 11.0 14.8657303371 74% => OK
Relative clauses : 11.0 11.3162921348 97% => OK
Pronoun: 30.0 33.0505617978 91% => OK
Preposition: 45.0 58.6224719101 77% => OK
Nominalization: 9.0 12.9106741573 70% => OK
Performance on vocabulary words:
No of characters: 1895.0 2235.4752809 85% => OK
No of words: 369.0 442.535393258 83% => More content wanted.
Chars per words: 5.13550135501 5.05705443957 102% => OK
Fourth root words length: 4.38284983912 4.55969084622 96% => OK
Word Length SD: 2.97873525883 2.79657885939 107% => OK
Unique words: 212.0 215.323595506 98% => OK
Unique words percentage: 0.574525745257 0.4932671777 116% => OK
syllable_count: 611.1 704.065955056 87% => OK
avg_syllables_per_word: 1.7 1.59117977528 107% => OK
A sentence (or a clause, phrase) starts by:
Pronoun: 7.0 6.24550561798 112% => OK
Article: 3.0 4.99550561798 60% => OK
Subordination: 4.0 3.10617977528 129% => OK
Conjunction: 0.0 1.77640449438 0% => OK
Preposition: 3.0 4.38483146067 68% => OK
Performance on sentences:
How many sentences: 16.0 20.2370786517 79% => Need more sentences. Double check the format of sentences, make sure there is a space between two sentences, or have enough periods. And also check the lengths of sentences, maybe they are too long.
Sentence length: 23.0 23.0359550562 100% => OK
Sentence length SD: 58.1812899479 60.3974514979 96% => OK
Chars per sentence: 118.4375 118.986275619 100% => OK
Words per sentence: 23.0625 23.4991977007 98% => OK
Discourse Markers: 1.875 5.21951772744 36% => More transition words/phrases wanted.
Paragraphs: 4.0 4.97078651685 80% => OK
Language errors: 0.0 7.80617977528 0% => OK
Sentences with positive sentiment : 7.0 10.2758426966 68% => OK
Sentences with negative sentiment : 5.0 5.13820224719 97% => OK
Sentences with neutral sentiment: 4.0 4.83258426966 83% => OK
What are sentences with positive/Negative/neutral sentiment?
Coherence and Cohesion:
Essay topic to essay body coherence: 0.123629796692 0.243740707755 51% => OK
Sentence topic coherence: 0.0409662797411 0.0831039109588 49% => OK
Sentence topic coherence SD: 0.0421248440857 0.0758088955206 56% => OK
Paragraph topic coherence: 0.0786220037142 0.150359130593 52% => OK
Paragraph topic coherence SD: 0.0306072922468 0.0667264976115 46% => Paragraphs are similar to each other. Some content may get duplicated or it is not exactly right on the topic.
Essay readability:
automated_readability_index: 14.3 14.1392134831 101% => OK
flesch_reading_ease: 39.67 48.8420337079 81% => OK
smog_index: 8.8 7.92365168539 111% => OK
flesch_kincaid_grade: 13.4 12.1743820225 110% => OK
coleman_liau_index: 12.83 12.1639044944 105% => OK
dale_chall_readability_score: 9.4 8.38706741573 112% => OK
difficult_words: 108.0 100.480337079 107% => OK
linsear_write_formula: 12.0 11.8971910112 101% => OK
gunning_fog: 11.2 11.2143820225 100% => OK
text_standard: 12.0 11.7820224719 102% => OK
What are above readability scores?
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Better to have 5/6 paragraphs with 3/4 arguments. And try always support/against one side but compare two sides, like this:
para 1: introduction
para 2: reason 1. address both of the views presented for reason 1
para 3: reason 2. address both of the views presented for reason 2
para 4: reason 3. address both of the views presented for reason 3
para 5: reason 4. address both of the views presented for reason 4 (optional)
para 6: conclusion.
Rates: 66.67 out of 100
Scores by essay e-grader: 4.0 Out of 6
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Note: the e-grader does NOT examine the meaning of words and ideas. VIP users will receive further evaluations by advanced module of e-grader and human graders.