Company management should conduct routine monitoring of all employee e=mail correspondence. Such monitoring will reduce the waste of resources such as time and system capacity, as well as protect the company from lawsuits.
Write a response in which you discuss your views on the policy and explain your reasoning for the position you take. In developing and supporting your position, you should consider the possible consequences of implementing the policy and explain how these consequences shape your position.
Issue says by conducting routine monitoring of all employee email correspondence, it will help to reduce the waste of resources such as time and system capacity, as well as protect the company from lawsuits. I totally agree with the assertion in the claim because in companies email communication among colleagues and superiors takes place often from any minor issue to a major issue. The routine monitoring will definitely help to clear lots of not required memory as well as time.
Email communication is the favorable choice for any company employee to discuss about an issue, whether it is minor or major. Email communication is used for more formal and ethical way of representation. In earlier days, when people were unaware of email communication or even earlier when it was not in use, the handwritten or type written letters or direct vocal communication among all company employees took place. In those days, many a times an employee failed to convey his/her point of views or the written letters got lost. So this makes conveying that point of view process time consuming. But now in an era of email communication, an employee can comfortably express his views as many times as required. That too without inclusion of any paper work. An employee can more convincingly explain the point to others without any hesitation and gets same responses from others. The another advantage of email is that, since it is visible in both sender and receiver accounts, it presents proof in auditing or in any legal matters.
Email has helped to create the required space between all company employees. As mentioned earlier, that in previous days employee has to wait to discuss matter if a superior is busy. But now with employee can email about the matter and gets superior’s response as soon as he gets free. This has created the sophisticated yet perfect environment in company.
Any company goes through thousands of email transactions in a day, so in a week or let’s say in a month the number of email transactions are in millions. This number is not so big, because to stay in market with competition around company must stay the data updated time to time. Even a minute late situation will cause lots of economic loss to the company. So to handle vast amount of data company must have large memory device, high capacity servers. Company involves lots of money to keep additional space always in the servers, so that they are working condition 24/7. Here the concept of monitoring data and servers capacity comes in picture. If this monitoring takes place yearly or even quarterly, then just assume how tedious it will be to handle large data as mentioned earlier. So to mitigate this tedious job routine monitoring is solution.
Routine monitoring will help to reduce the not required data. Let’s say in a construction company, daily many building proposals matters take place. This can include many presentations of building plans by multiple employees. Out of these plans only one or two plans gets selected, then if those selected plans only required then what is the use of not selected plans. These presentations include lots of visual data about floor plan, amenities, building structure and many more. So they consume large memory size. So by keeping only selected plans and deleting others will save memory space. Also this extra space can be used for further advancements in the selected plans presentations. Company invests much money in data servers as explained earlier. If routine monitoring of this data is done then it will help company to handle required data efficiently. So in turn it saves company’s money in buying servers and also saves time as it is precious for company.
Routine monitoring must be done based on priority of data. It is possible that company may need records of some previous transactions for legal matters or for improvements. So while routine monitoring data which involves companies matters with any other company must be saved, but data which involves rejected plans or employee transactions for minor issues can be deleted. So prioritizing the necessity of data is very much necessary in routine monitoring. The necessity of routine monitoring can change from company to company. Yes it will be little risky, but will save lot of time and memory.
Grammar and spelling errors:
Line 1, column 335, Rule ID: ADVERB_WORD_ORDER[9]
Message: The adverb 'often' is usually put before the verb 'place'.
Suggestion: often place
...on among colleagues and superiors takes place often from any minor issue to a major issue. ...
^^^^^^^^^^^
Line 3, column 441, Rule ID: A_PLURAL[1]
Message: Don't use indefinite articles with plural words. Did you mean 'a time' or simply 'times'?
Suggestion: a time; times
...ployees took place. In those days, many a times an employee failed to convey his/her po...
^^^^^^^
Line 5, column 117, Rule ID: POSSESIVE_APOSTROPHE[1]
Message: Possible typo: apostrophe is missing. Did you mean 'days'' or 'day's'?
Suggestion: days'; day's
... As mentioned earlier, that in previous days employee has to wait to discuss matter ...
^^^^
Line 9, column 599, Rule ID: SENT_START_CONJUNCTIVE_LINKING_ADVERB_COMMA[1]
Message: Did you forget a comma after a conjunctive/linking adverb?
Suggestion: Also,
...deleting others will save memory space. Also this extra space can be used for furthe...
^^^^
Line 9, column 760, Rule ID: SENTENCE_FRAGMENT[1]
Message: “If” at the beginning of a sentence requires a 2nd clause. Maybe a comma, question or exclamation mark is missing, or the sentence is incomplete and should be joined with the following sentence.
...y in data servers as explained earlier. If routine monitoring of this data is done...
^^
Discourse Markers used:
['also', 'but', 'if', 'may', 'so', 'then', 'well', 'while', 'as to', 'such as', 'as well as']
Attributes: Values AverageValues Percentages(Values/AverageValues)% => Comments
Performance in Part of Speech:
Nouns: 0.268844221106 0.240241500013 112% => OK
Verbs: 0.157035175879 0.157235817809 100% => OK
Adjectives: 0.0929648241206 0.0880659088768 106% => OK
Adverbs: 0.0640703517588 0.0497285424764 129% => OK
Pronouns: 0.0201005025126 0.0444667217837 45% => OK
Prepositions: 0.133165829146 0.12292977631 108% => OK
Participles: 0.0427135678392 0.0406280797675 105% => OK
Conjunctions: 2.77473540834 2.79330140395 99% => OK
Infinitives: 0.0238693467337 0.030933414821 77% => OK
Particles: 0.0 0.0016655270985 0% => OK
Determiners: 0.0804020100503 0.0997080785238 81% => OK
Modal_auxiliary: 0.0263819095477 0.0249443105267 106% => OK
WH_determiners: 0.00753768844221 0.0148568991511 51% => OK
Vocabulary words and sentences:
No of characters: 4329.0 2732.02544248 158% => OK
No of words: 718.0 452.878318584 159% => Less content wanted.
Chars per words: 6.02924791086 6.0361032391 100% => OK
Fourth root words length: 5.17643912491 4.58838876751 113% => OK
words length more than 5 chars: 0.346796657382 0.366273622748 95% => OK
words length more than 6 chars: 0.282729805014 0.280924506359 101% => OK
words length more than 7 chars: 0.185236768802 0.200843997647 92% => OK
words length more than 8 chars: 0.111420612813 0.132149295362 84% => OK
Word Length SD: 2.77473540834 2.79330140395 99% => OK
Unique words: 311.0 219.290929204 142% => OK
Unique words percentage: 0.433147632312 0.48968727796 88% => More unique words wanted or less content wanted.
Word variations: 54.9151714892 55.4138127331 99% => OK
How many sentences: 41.0 20.6194690265 199% => Less sentences wanted.
Sentence length: 17.512195122 23.380412469 75% => OK
Sentence length SD: 42.1068440716 59.4972553346 71% => OK
Chars per sentence: 105.585365854 141.124799967 75% => OK
Words per sentence: 17.512195122 23.380412469 75% => OK
Discourse Markers: 0.268292682927 0.674092028746 40% => More Discourse Markers wanted.
Paragraphs: 6.0 4.94800884956 121% => OK
Language errors: 5.0 5.21349557522 96% => OK
Readability: 45.7851756233 51.4728631049 89% => OK
Elegance: 1.84375 1.64882698954 112% => OK
Coherence and Cohesion:
Essay topic to essay body coherence: 0.418859278015 0.391690518653 107% => OK
Sentence sentence coherence: 0.103097462521 0.123202303941 84% => OK
Sentence sentence coherence SD: 0.0734044222301 0.077325440228 95% => OK
Sentence paragraph coherence: 0.425163501003 0.547984918172 78% => OK
Sentence paragraph coherence SD: 0.121938377834 0.149214159877 82% => OK
Sentence topic coherence: 0.128089588019 0.161403998019 79% => OK
Sentence topic coherence SD: 0.10831007873 0.0892212321368 121% => OK
Paragraph paragraph coherence: 0.344022154565 0.385218514788 89% => OK
Paragraph paragraph coherence SD: 0.0575417727667 0.0692045440612 83% => OK
Paragraph topic coherence: 0.282906648399 0.275328986314 103% => OK
Paragraph topic coherence SD: 0.120225289779 0.0653680567796 184% => OK
Task Achievement:
Sentences with positive sentiment : 22.0 10.4325221239 211% => OK
Sentences with negative sentiment : 4.0 5.30420353982 75% => OK
Sentences with neutral sentiment: 15.0 4.88274336283 307% => Less neutral sentences wanted.
Positive topic words: 17.0 7.22455752212 235% => OK
Negative topic words: 3.0 3.66592920354 82% => OK
Neutral topic words: 8.0 2.70907079646 295% => OK
Total topic words: 28.0 13.5995575221 206% => OK
What are sentences with positive/Negative/neutral sentiment?
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Less content wanted. Write the essay in 30 minutes.
Rates: 50.0 out of 100
Scores by essay e-grader: 3.0 Out of 6
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Note: This is not the final score. The e-grader does NOT examine the meaning of words and ideas. VIP users will receive further evaluations by advanced module of e-grader and human graders.