Company management should conduct routine monitoring of all employee e-mail correspondence. Such monitoring will reduce the waste of resources such as time and system capacity, as well as protect the company from lawsuits.
Write a response in which you discuss your views on the policy and explain your reasoning for the position you take. In developing and supporting your position, you should consider the possible consequences of implementing the policy and explain how these consequences shape your position.
Organisations adopt a lot of policies that ensure surveillance and monitoring of activities necessary and pertinent to the functioning of the company. This includes a policy to conduct routine monitoring of all employee e-mail correspondence. Though the introduction of such a policy has benefits as well as disadvantages, we expatiate further to see how efficacious would its implementation be.
There is no doubt that such monitoring will reduce the waste of resources such as time and system capacity. E-mails which are no longer required or seem irrelevant in the current date can be discarded into the bin. This will also help prioritize as well as categorize the e-mails that are still needed and eliminate unnecessary clutter from the system. For example, we regularly clean our work-spaces whether houses or offices to ensure that work progresses smoothly and without any impediments. Similarly if the company management routinely monitors the e-mails it will save the system capacity used for storage and data access as well as the access time gets reduced since the e-mail management service requires lesser time to ferret the required information through the inbox.
This monitoring will also highlight the kind of exchange between employers and employees vertically or horizontally in the organisation of the company. It will show irregularities, miscommunications, and any inappropriateness which needs to be strongly looked after by the management. It will also be a written proof of any misdoings and might be of help to resolve issues within the workforce of the organisation. Since, e-mails hold value when it comes to the kind of content they carry, the relevance of the content, and the presentation of content, such monitoring would highlight discrepancies in the form of communication. The findings can also be analysed and in turn used as a didactic tool to help employees understand the nuances of e-mail exchange.
In addition, such an implementation would protect the company from lawsuits. If the company is periodically keeping a tab of how communication functions via e-mail it can take necessary precautionary measures to avoid any later legal hassles. For example, if an employee has used language which can be deemed as inappropriate for the work environment, that may be of a threatening or incendiary nature, then the management can ensure that stringent action is taken to reprimand the employee and show the glaring outcomes that such e-mails could possibly have on the employee as well as the company. Another example could be that if a company is embroiled or mired in a legal controversy then it can use the e-mail exchanges as legal and court-approved proofs to bolster or buttress its stand on the case.
Nevertheless, there is a counter-view which suggests that monitoring of employee e-mails would be a breach of privacy and might make the workplace seem strict, authoritative and create a sense of fear among the staff. Hence, if the monitoring is performed not in an intrusive way, keeping in mind the primary objectives of taking such a step then we can surely consider the move to be salubrious for the company.
Grammar and spelling errors:
Line 3, column 497, Rule ID: SENT_START_CONJUNCTIVE_LINKING_ADVERB_COMMA[1]
Message: Did you forget a comma after a conjunctive/linking adverb?
Suggestion: Similarly,
...s smoothly and without any impediments. Similarly if the company management routinely mon...
^^^^^^^^^
Line 7, column 78, Rule ID: SENTENCE_FRAGMENT[1]
Message: “If” at the beginning of a sentence requires a 2nd clause. Maybe a comma, question or exclamation mark is missing, or the sentence is incomplete and should be joined with the following sentence.
...ould protect the company from lawsuits. If the company is periodically keeping a t...
^^
Line 7, column 540, Rule ID: MAY_COULD_POSSIBLY[1]
Message: Use simply 'could'.
Suggestion: could
... the glaring outcomes that such e-mails could possibly have on the employee as well as the com...
^^^^^^^^^^^^^^
Line 9, column 261, Rule ID: IN_A_X_MANNER[1]
Message: Consider replacing "in an intrusive way" with adverb for "intrusive"; eg, "in a hasty manner" with "hastily".
...nce, if the monitoring is performed not in an intrusive way, keeping in mind the primary objectives...
^^^^^^^^^^^^^^^^^^^
Transition Words or Phrases used:
also, but, hence, if, look, may, nevertheless, similarly, so, still, then, well, for example, in addition, kind of, no doubt, such as, as well as
Attributes: Values AverageValues Percentages(Values/AverageValues)% => Comments
Performance on Part of Speech:
To be verbs : 19.0 19.5258426966 97% => OK
Auxiliary verbs: 22.0 12.4196629213 177% => OK
Conjunction : 21.0 14.8657303371 141% => OK
Relative clauses : 14.0 11.3162921348 124% => OK
Pronoun: 25.0 33.0505617978 76% => OK
Preposition: 56.0 58.6224719101 96% => OK
Nominalization: 18.0 12.9106741573 139% => OK
Performance on vocabulary words:
No of characters: 2660.0 2235.4752809 119% => OK
No of words: 510.0 442.535393258 115% => OK
Chars per words: 5.21568627451 5.05705443957 103% => OK
Fourth root words length: 4.75217629947 4.55969084622 104% => OK
Word Length SD: 3.1853446607 2.79657885939 114% => OK
Unique words: 248.0 215.323595506 115% => OK
Unique words percentage: 0.486274509804 0.4932671777 99% => OK
syllable_count: 848.7 704.065955056 121% => OK
avg_syllables_per_word: 1.7 1.59117977528 107% => OK
A sentence (or a clause, phrase) starts by:
Pronoun: 8.0 6.24550561798 128% => OK
Article: 2.0 4.99550561798 40% => OK
Subordination: 4.0 3.10617977528 129% => OK
Conjunction: 2.0 1.77640449438 113% => OK
Preposition: 1.0 4.38483146067 23% => More preposition wanted as sentence beginning.
Performance on sentences:
How many sentences: 19.0 20.2370786517 94% => OK
Sentence length: 26.0 23.0359550562 113% => OK
Sentence length SD: 66.1847493962 60.3974514979 110% => OK
Chars per sentence: 140.0 118.986275619 118% => OK
Words per sentence: 26.8421052632 23.4991977007 114% => OK
Discourse Markers: 7.63157894737 5.21951772744 146% => OK
Paragraphs: 5.0 4.97078651685 101% => OK
Language errors: 4.0 7.80617977528 51% => OK
Sentences with positive sentiment : 14.0 10.2758426966 136% => OK
Sentences with negative sentiment : 4.0 5.13820224719 78% => OK
Sentences with neutral sentiment: 1.0 4.83258426966 21% => More facts, knowledge or examples wanted.
What are sentences with positive/Negative/neutral sentiment?
Coherence and Cohesion:
Essay topic to essay body coherence: 0.361516540748 0.243740707755 148% => OK
Sentence topic coherence: 0.116929975155 0.0831039109588 141% => OK
Sentence topic coherence SD: 0.107198434082 0.0758088955206 141% => OK
Paragraph topic coherence: 0.194072933885 0.150359130593 129% => OK
Paragraph topic coherence SD: 0.0820701051662 0.0667264976115 123% => OK
Essay readability:
automated_readability_index: 16.6 14.1392134831 117% => OK
flesch_reading_ease: 36.63 48.8420337079 75% => OK
smog_index: 11.2 7.92365168539 141% => OK
flesch_kincaid_grade: 14.6 12.1743820225 120% => OK
coleman_liau_index: 13.29 12.1639044944 109% => OK
dale_chall_readability_score: 9.26 8.38706741573 110% => OK
difficult_words: 140.0 100.480337079 139% => OK
linsear_write_formula: 10.5 11.8971910112 88% => OK
gunning_fog: 12.4 11.2143820225 111% => OK
text_standard: 12.0 11.7820224719 102% => OK
What are above readability scores?
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Rates: 66.67 out of 100
Scores by essay e-grader: 4.0 Out of 6
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Note: the e-grader does NOT examine the meaning of words and ideas. VIP users will receive further evaluations by advanced module of e-grader and human graders.