Company management should conduct routine monitoring of all employee e-mail correspondence. Such monitoring will reduce the waste of resources such as time and system capacity, as well as protect the company from lawsuits.
Write a response in which you discuss your views on the policy and explain your reasoning for the position you take. In developing and supporting your position, you should consider the possible consequences of implementing the policy and explain how these consequences shape your position.
I do not agree with the given policy of monitoring all employee e-mail correspondence. Such monitoring raises moral and ethical concerns for all stakeholders within and outside the organisation. Moreover, there it hinders the freedom of communication between employees. If such a policy is put into place, there will be more negative consequences than one can imagine.
If routine checking of emails is instated then it will directly hamper the right to privacy. Even though the resources of the company are being used, what is communicated between teams or between peers should not be monitored. Sometimes, there is a risk of leaking personal information if proper steps are not taken while maintaining records of such correspondence. Not to mention, the added cost of storing these conversations on hard disk or cloud storage. Additional resources in the field of informational technology will have to be hired to make sure such breaches do not happen thus increasing costs for the company. If the said company is a mid sized or a small organisation, it will not be feasible to implement such a policy.
There is also no proven correlation between reducing the system capacity as highlighted in the policy. If employees are already aware that their emails are subject to routine scrutiny, they will prefer to shift their conversations elsewhere and keep emails as a source of official communication only. Many such applications offer chat box features, where all previous chats are deleted after sometime. Employees can thus ping each other rather than typing lengthy emails. This will have an opposite effect and increase the time taken to complete tasks at hand.
The policy also states that regular checks over emails will prevent the company from lawsuits. However, it does factor into account that most "controversial" discussions happen over memos and not emails as email accounts are easy to hack. To contain such a situation, the company can put in place some survelliance measures but monitoring emails will not help. Instead, regular seminars talking about the best practices will be more effective.
Hence, it is advisable that the company management finds alternatives to monitoring e-mails of emoployees so that it benefits all stakeholders of the company.
Transition Words or Phrases used:
also, but, hence, however, if, moreover, so, then, thus, while, talking about
Attributes: Values AverageValues Percentages(Values/AverageValues)% => Comments
Performance on Part of Speech:
To be verbs : 19.0 19.5258426966 97% => OK
Auxiliary verbs: 13.0 12.4196629213 105% => OK
Conjunction : 9.0 14.8657303371 61% => OK
Relative clauses : 6.0 11.3162921348 53% => More relative clauses wanted.
Pronoun: 17.0 33.0505617978 51% => OK
Preposition: 42.0 58.6224719101 72% => OK
Nominalization: 13.0 12.9106741573 101% => OK
Performance on vocabulary words:
No of characters: 1930.0 2235.4752809 86% => OK
No of words: 364.0 442.535393258 82% => More content wanted.
Chars per words: 5.3021978022 5.05705443957 105% => OK
Fourth root words length: 4.36792674256 4.55969084622 96% => OK
Word Length SD: 3.08475749075 2.79657885939 110% => OK
Unique words: 213.0 215.323595506 99% => OK
Unique words percentage: 0.585164835165 0.4932671777 119% => OK
syllable_count: 613.8 704.065955056 87% => OK
avg_syllables_per_word: 1.7 1.59117977528 107% => OK
A sentence (or a clause, phrase) starts by:
Pronoun: 6.0 6.24550561798 96% => OK
Article: 3.0 4.99550561798 60% => OK
Subordination: 5.0 3.10617977528 161% => OK
Conjunction: 0.0 1.77640449438 0% => OK
Preposition: 1.0 4.38483146067 23% => More preposition wanted as sentence beginning.
Performance on sentences:
How many sentences: 20.0 20.2370786517 99% => OK
Sentence length: 18.0 23.0359550562 78% => The Avg. Sentence Length is relatively short.
Sentence length SD: 33.0452719765 60.3974514979 55% => The essay contains lots of sentences with the similar length. More sentence varieties wanted.
Chars per sentence: 96.5 118.986275619 81% => OK
Words per sentence: 18.2 23.4991977007 77% => OK
Discourse Markers: 3.85 5.21951772744 74% => OK
Paragraphs: 5.0 4.97078651685 101% => OK
Language errors: 0.0 7.80617977528 0% => OK
Sentences with positive sentiment : 7.0 10.2758426966 68% => OK
Sentences with negative sentiment : 7.0 5.13820224719 136% => OK
Sentences with neutral sentiment: 6.0 4.83258426966 124% => OK
What are sentences with positive/Negative/neutral sentiment?
Coherence and Cohesion:
Essay topic to essay body coherence: 0.289244827097 0.243740707755 119% => OK
Sentence topic coherence: 0.078796955516 0.0831039109588 95% => OK
Sentence topic coherence SD: 0.0572263367254 0.0758088955206 75% => OK
Paragraph topic coherence: 0.158062956262 0.150359130593 105% => OK
Paragraph topic coherence SD: 0.0250405843831 0.0667264976115 38% => Paragraphs are similar to each other. Some content may get duplicated or it is not exactly right on the topic.
Essay readability:
automated_readability_index: 12.6 14.1392134831 89% => Automated_readability_index is low.
flesch_reading_ease: 44.75 48.8420337079 92% => OK
smog_index: 8.8 7.92365168539 111% => OK
flesch_kincaid_grade: 11.5 12.1743820225 94% => OK
coleman_liau_index: 13.46 12.1639044944 111% => OK
dale_chall_readability_score: 9.08 8.38706741573 108% => OK
difficult_words: 105.0 100.480337079 104% => OK
linsear_write_formula: 7.5 11.8971910112 63% => OK
gunning_fog: 9.2 11.2143820225 82% => OK
text_standard: 9.0 11.7820224719 76% => OK
What are above readability scores?
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Rates: 58.33 out of 100
Scores by essay e-grader: 3.5 Out of 6
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Note: the e-grader does NOT examine the meaning of words and ideas. VIP users will receive further evaluations by advanced module of e-grader and human graders.